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  #1  
Old 04-17-2007, 10:30 PM
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Default How to Speed Up Outlook 2007

I’ve been using Outlook 2007 for a while now, and it has been running extremely slow on start up, and running slow in general.

Well, having 400+ RSS feeds isn’t helping, but why?


In my current configuration, I am connecting to exchange, and performing a send/receive all on the default configuration (which also includes the RSS feeds – ut oh). This operation also includes all client and server side rules for when mail arrives, etc.

So the first performance tip to speed things up, is to remove the RSS feeds from the default send/receive configuration. To do this, within outlook click Tools -> Options -> Mail Setup -> Send Receive.

What you will see here is a list of send/receive groups. There will be (by default) one group named All Accounts. Unfortunately for us, this also contains the RSS feeds. Select the All Accounts group, and click the Edit button. All of your email accounts will be listed down the left hand side, allowing you to configure each of them individually.


Click on the RSS account and you will be shown a check box at the top of the tab page allowing you to include or exclude this account as part of this send/receive group. You now have 2 options. You can either exclude every feed by unchecking the Include RSS Feeds in this Send/Receive group. What this will do though, is never sync up your RSS feeds until you manually tell outlook to do so. Your other option is to deselect all bar a few core feeds (say, maybe 5-10). This way all your core feeds will be received during startup/default sync but you won’t get bogged down by trying to receive 400 of them.

If you choose the latter preferred option, select the feeds you want to keep by default, then click OK. What you will want to do now is create a new group, which contains all of the excluded feeds, so that you can sync them up as nessecary. You might also want to categorize at this level. For instance, you may want to create a group for ‘My Work Mate’s Blogs’, and ‘SharePoint Community Blogs’.


To do this, click the New button, enter a name – “SharePoint Community Blogs” for instance, click OK. Select the RSS feed account again, then deselect all bar your SharePoint Community blogs (or whatever is relevant to that group). Click OK, then deselect the ‘include this group in send/receive (F9)’ so that you can keep it as a manual syncing group.

Click Close, then OK.

Click your Send/Receive button now and notice how lightning quick it is. It’s now excluding all of your RSS feeds (except the important ones you kept).


Now, when you are ready to read some blogs, click the send/receive drop down and choose the appropriate group you want to read, ie, your sharepoint blogs. This will now be synced up, and away you go!

Disable add-ins

Goto Tools - Trust Center and click the Add-ins tab. There's a GO button at the bottom of the dialog screen, click that button and uncheck (disable or even remove) the Outlook add-ins (like GoogleDesktop, iTunes Add-in, Acrobat PDF Maker, Mindjet Mindmanager, etc) that you no longer use.

[Do not disable the Windows Search Indexing addin]

Also another brilliant Add-in that is worth having and doesn't hog resources is Spam Bully. Download it and give it a try, it's saved me many hours in the few months i've had it.

If you have upgraded to Outlook 2007 from Outlook 2003 or XP, chances are that the old addin are not compatible with the new release and may be the reason behind the slugging performance of Outlook.

These should help you to Speed Office Up dramatically.

Update: 13th March 2009

Microsoft have released Microsoft Office 2007 SP2 (Service Pack 2) for their Office suite, and this service pack fixes and numbers of bugs and other issues however they have also addressed the slow performance problems.

The updates bring speed improvements with opening Office Outlook, previewing email, dealing with large .pst files and several other operations.

I've had SP2 installed for 2 weeks and have been quite impressed with the changes, and have not had any negative problems with the update. In addition to the tips on this page, hop over to Microsoft to ensure you have the latest SP2.

2007 Microsoft Office Suite Service Pack 2 (SP2) Download
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  #2  
Old 04-17-2007, 10:34 PM
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Another Large Speed Increase

Following these steps:

1. Open Outlook as an Administrator by going to C:Programs Files/Microsoft Office/Office12 and right clicking on the Outlook exe program. Choose “Run as Administrator”.

2. Then once Outlook opens, go to Tools, then Trust Center, then Addins.

3. Click “Go…” at the bottom and uncheck Outlookaddins.

4. To maximize speed, they recommended to uncheck everything EXCEPT Windows Indexing, which, according to them, is the only useful addin anyway.

When I did this, the speed of my Outlook 2007 improved significantly; although, we will all have to wait for Microsoft to release the update that fixes this issue completely. I hope this helped you.
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Old 04-25-2007, 03:57 PM
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Speeding up Outlook 2007 - Microsoft Update

Quote - Jessica Arnold Microsoft Outlook Program Manager....

MS has released a new patch for Outlook 2007. The patch is "designed to speed up the communication software’s much-criticized sluggishness. The 8.3 MB update should accelerate the download of messages from the Exchange e-mail server and reduce temporary freezes resulting from deleting messages or copying them from one folder to another as well as allow faster switching between messages and enable faster program startup.

I can’t say that this will 100 percent solve the latency issues, but users should see a big improvement,' said Jessica Arnold, Outlook’s program manager."

Microsoft Download Page - Validation is required.
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  #4  
Old 04-25-2007, 04:06 PM
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How to speed up displaying other peoples calendar in Outlook 2007

If you have Exchange in use then Outlook 2007 may well have the caching of people's calendars turned on. This means that when you open a calendar you have to wait for the cache to populate, which can slow things down a bit sometimes. This is how to turn it back to how it was with Outlook 2003.

1. Go to the Tools Menu and select Account Settings

2. Select your Exchange Account and press the change button

3. Press the more settings button

4. Select the 2nd tab (Advanced)

5. Un-tick the "Download shared folders" option. Note that this will stop cached Sharepoint folders from downloading into Outlook as well.

6. Press OK until all options are saved.

That's it your done.
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  #5  
Old 04-26-2007, 08:33 AM
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Hints Tips and Tricks for Microsoft Office 2007

Shortcut Keys
Like in previous versions of Office, the 2007 version lets you create custom keyboard-based shortcuts. Click on the Office Button at the top left-hand corner of the screen, then select Word Options. Choose Customize from the left-hand menu, then click the Customize button next to "Keyboard shortcuts". The Customize Keyboard window opens, allowing you to create your shortcuts. This make using the application a much simpler and streamlined task.

Smart Quotation Marks
Microsoft has never made it easy to turn off "smart" quotation marks (as opposed to ones without curlicues) in Word before and 2007 it is no exception. To turn off smart quotation marks, click the Office button > Word Options > Proofing. Click the AutoCorrect Options button, then select the Auto Format tab. Under Replace, you can then uncheck the box next to the "Straight quotes with smart quotes" entry.

Blog Posting From within Word
Microsoft gets up to date by allowing you to compose your blog posts and then publish them straight from Word. You can create a blog entry by clicking on the Office button > New and then selecting "New blog post". Word will ask you to provide your blog administrative and password information then after you enter it, it will allow you to send entries simply by clicking the Publish icon at the top left-hand corner. Very handing for Blogging!

Daily Tasks
Outlook's new To-Do bar makes it much easier to see your daily tasks and appointments than in previous editions. You can customise it to your liking by right clicking on the header bar, then selecting Options. You can then customise the number of months you see in the date navigator, the number of appointments you see, and whether or not you want to view the task list. Orgainsing events has never been easier!

Web Browsing and Reading
Want to put one click access to a Web page in Outlook? Firstly, click File then New then Folder. Name your folder, select its location, and click OK. Next, right click on the folder under "All Mail Folders" select Properties and click the Home Page tab. Enter the URL you've selected, check the box next to "Show home page by default for this folder", and click OK. Now when you click on the folder, the Web page should appear in the reading pane.

Getting Capabilities in Office 2007
Office 2007 beefs up the graphics capabilities ten fold. In Powerpoint for example, you can spice up a simple text box by right clicking it and selecting Format Shape. You can then add a gradient fill and give it a 3D bevel effect and 3D rotation, as well as click on Format Text Effects and give your text a gradient fill and a shadow as well as many others. Inserting images and photos in to Office 2007 is the same, and offers editing capabilities directly from the E-mail. Futher to this, by simply holding your mouse over these advanced image options shows a preview of the outcome. No more clicking and commiting to the change only to find out the option isn't what you wanted!

Outlook 2007 Email Search
Anyone who has tried to use the search function in previous versions of Outlook knows it's slow and limited. Outlook 2007 makes it fast to find files, and its search capability enables you to dig down across all types of Outlook items including mail, calendar, contacts, and tasks. As well as search within attachments. Simply click the drop-down menu in the Search box and select Search All Mail Items. This search can be applied to just one folder, say inbox for example or to every email item contained within all folders in Outlook 2007.

Conditional Formatting in Excel 2007
Microsoft has simplified and improved the Conditional Formatting tool in Excel, which gives you a colour coded way to visualise data without affecting the readability of the numbers in cells. Simply highlight the cells to which you want to apply conditional formatting, then click Conditional Formatting on the Home tab. Select Data Bars, then pick your colour. You'll get shader bars within each cell that represent numbers. For instance, the shader bar for 20 would be twice as long as the bar for 10. This makes processing data in Excel a dream, it makes you wonder why it wasn't implemented in Excel 2003!

Excel Charts and Graphics
When you're working in Excel, numbers don't always tell the story and now they don't have to. Office 2007's new SmartArt feature enables you to insert templates to create graphics within the Excel document. Simply click the Insert tab, select SmartArt, then choose among more than 80 templates for slick-looking lists, relationship diagrams, flow charts, pyramids, and more. SmartArt also comes in handy in Word and PowerPoint. The new capabilities in Excel 2007 are excellent.

Tasks in Outlook
If you're like most people, you've probably never found much use for Outlook's Tasks feature, but the new version just might change your mind. Tasks is now better integrated with the other features of Outlook. For instance, if you flag an email for follow-up, right-click it, and the item will automatically be sent to the Tasks list. The item also appears in your calendar, and lets you schedule a time to complete the action. Your to do items just might get done now, that is of course when you winish playing with all the great features the Office 2007 package has to offer.
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  #6  
Old 04-26-2007, 08:47 AM
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Comparing the Microsoft Office 2007 Options

What version of Office 2007 is right for you? Here we have included a table of the various versions of Office 2007, and a summary of what features they contain.

These include:
  • Microsoft Office Home & Student 2007
  • Microsoft Office Standard 2007
  • Microsoft Office Small Business 2007
  • Microsoft Office Professional 2007
  • Microsoft Office Ultimate 2007
  • Microsoft Office Professional Plus 2007
  • Microsoft Office Enterprise 2007
Versions Table:
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  #7  
Old 03-11-2008, 08:38 PM
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Thumbs up Did the Trick

Removing the RSS send/receive allowed me to use Outlook without freezing each time I sent or received an email.

Thank you!
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  #8  
Old 07-04-2008, 05:20 AM
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Default Thank you...you saved my sanity!

Hugely helpful. I'm going to share this with everyone else at work banging their head against the wall from the same problem. Steve

Quote:
Originally Posted by Admin View Post
Another Large Speed Increase

Following these steps:

1. Open Outlook as an Administrator by going to C:Programs Files/Microsoft Office/Office12 and right clicking on the Outlook exe program. Choose “Run as Administrator”.

2. Then once Outlook opens, go to Tools, then Trust Center, then Addins.

3. Click “Go…” at the bottom and uncheck Outlookaddins.

4. To maximize speed, they recommended to uncheck everything EXCEPT Windows Indexing, which, according to them, is the only useful addin anyway.

When I did this, the speed of my Outlook 2007 improved significantly; although, we will all have to wait for Microsoft to release the update that fixes this issue completely. I hope this helped you.
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  #9  
Old 12-08-2008, 12:50 AM
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Default Thanks for the info

Thanks for the info
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